The common goal of all managers is to increase productivity. Building a high-performance team is not an easy task, and how you manage your team's talent can affect the company's results. If you have ever wondered what to do to increase team productivity, here are eight answers that yield great results.

By implementing these steps, you can encourage collaborative work, surpass goals, and create a structure where each professional can develop and showcase their best qualities.

1. Debunk the myth of multitasking experts

Some people may view multitasking as a sign of being proactive or insist that it aligns with their approach. But despite good intentions, the truth is that our brains are not wired for multitasking. A study published by the American Psychological Association highlighted that multitasking can reduce productivity by up to 40%.

This happens because switching between multiple tasks can affect concentration, increase stress, and cause mental fatigue.

2. Implement a task management system

This is the golden tip that complements all the other tips in this article. Adopting a management software is essential to improve team productivity.

3. Time tracking

There is nothing better than tracking working hours to improve team productivity. For this management, automated scheduling is important to automate processes and facilitate tracking.

And with the Time Intelligence system, you can obtain information about your team and company that they would never know. By measuring time, Time Intelligence collects and organizes data, turning numbers into relevant information to support managers' decision-making.

4. Align personal interests

The best way to get people to work together is to find a common ground between their interests. Identify how each team member's work contributes to the larger objective. And how individual goals relate to overall objectives. This is a process that involves very transparent responsibility definition and expectation adjustment. Two key elements of team engagement.

5. Literally, plan tomorrow today

Everyone knows that lists are allies of high productivity. They provide predictability to work, accomplishing a series of tasks that cannot be forgotten. Every night, General Catalyst CEO Ken Chenault lists three tasks he plans to complete the next day. This quick, easy, and straightforward plan helps you focus on what matters most.

Great practice in planning, task prioritization, and time management, which increases overall team productivity. Apply it to your daily life and encourage your team to make their own list of three basic themes.

6. Reduce digital distractions

Procrastination is always lurking, ready to disrupt the workflow. Whether it's informative email newsletters, personal interest messages on WhatsApp, or checking Instagram. To help increase team productivity, however, digital distractions must be addressed. First, raise awareness among people about the impact of these interruptions on task progress and individual and collective results.

Another tip on this list: scheduled breaks. Set a time limit for browsing social media or encourage a short break.

All these steps are necessary to understand how to improve team productivity and optimize people's time.

7. Encourage and respect scheduled breaks

Establish a routine for strategic breaks. During these intervals, employees are encouraged to listen to music, relax, leave their workstations, and have conversations. Seemingly unproductive activities contribute to overall productivity. Different studies have proven that these breaks stimulate creativity, memory, and concentration.

8. Improve the work environment

Adding more greenery to the environment and taking advantage of sunlight are ways to create a more pleasant space. Interestingly, these workplace details can have a positive impact on performance. According to the National Institute of Environmental Health Sciences, plants make the air in the office healthier and even affect teams' cognitive function. Strong connections have also been found between daytime exposure to sunlight and productivity. Sunlight affects heart rate and the production of vitamin D, which is related to attention and motivation.

How to improve team productivity with Monitoo

You have already realized that having a management tool like Monitoo is essential to know how to improve team productivity and identify idle bottlenecks. With it, you will automate your individual and team productivity analysis. This saves time, reduces costs, and makes people more efficient and productive.

All through clear and objective functionalities, like the new Dashboard, which puts all the important data for your analysis on a single page.

Now that you know what to do to increase team productivity, just put all our tips into practice!

Do you want to learn more about Monitoo and measure your team's productivity? Click here and access our website now.